HR Update

HR Update is a way for MOSERS to communicate benefit news and updates with human resource and payroll representatives. Check back often and sign up to receive our emails. 

  • 90-Day Wait on Refund of Employee Contributions

    Jan 17, 2020, 6:49 AM By MOSERS

    Whoops! We lost some words in this piece from HR Update yesterday. It should have read like this:

    Effective January 1, 2020, member requests for a refund of contributions will be processed no sooner than 90 days after the employee’s date of termination OR 90 days after the request is submitted, whichever is later. Please keep this in mind when speaking with MSEP 2011 members who are ending employment. Members DO NOT need to wait for 90 days to apply for a refund.


  • Partner with MOSERS!

    Jan 14, 2020, 3:40 PM By MOSERS

    Do you have several new employees or employees close to retirement? We are interested in partnering with you and would be glad to come to your agency or department to give a group presentation directly to your employees!

    Newer Employees & MOSERS (NEO-XP)

    This presentation is for agencies or departments that have 15 or more newer employees who have six months of service but are not yet vested. It is approximately one hour and designed for MSEP 2011 members.

    MOSERS & You

    This presentation is for agencies or departments that have 15 or more employees who are nearing retirement eligibility. It is approximately one hour and designed for MSEP, MSEP 2000 and MSEP 2011 members in the same session.

    Ready to Retire (PreRetirement) by Special Request

    This presentation is approximately three hours and designed for MSEP and MSEP 2000 members. It is for agencies or departments that have 25 or more members who:

    • are within one year of their actual retirement date,
    • have not attended or enrolled in a PreRetirement Seminar, and
    • don’t regularly have seminars in their area. 

    FAQ:

    What if I would like to host a session, but will not able to meet the minimum attendance requirements?

    We encourage you to work with other agencies in your area and combine resources.

    What about employees who work 2nd or 3rd shifts?

    We would certainly try to accommodate those employees as well.

    What responsibilities does the agency have during the sessions?

    Selecting the location or conference room, providing a/v equipment, food and beverages (if any) are the responsibility of the requesting agency.

    Will MO Deferred Comp be presenting?

    If you would like for MO Deferred Comp to present at these sessions, let us know and we will coordinate scheduling with them. Please allow an additional 30 minutes for their presentation.


    Let MOSERS do the work! We will provide you with promotional materials that you can forward directly to your targeted employees which will include instructions for enrolling online.

    Don’t forget! We will be sending information and releasing our Mid-Career Webinar schedule around the first of the year, please help us promote these sessions and encourage your employees that are vested and more than ten years from retirement eligibility to attend.

    Contact education@mosers.org to start partnering with MOSERS today!


  • Reminder: Benefit-Eligible Positions

    Jan 14, 2020, 3:38 PM By MOSERS

    MOSERS receives many questions surrounding benefit eligibility, especially related to the reemployment of retirees. We have a list of reminders on our website about benefit eligibility you may want to review as a refresher.

    Remember, it is the responsibility of the employer, not MOSERS, to determine if a position is eligible for MOSERS benefits. Determine whether or not a position is benefit eligible based on an analysis of the POSITION; not based on who will fill the position. If you determine that a position is benefit eligible, then any person employed in that position is eligible for benefits.


  • Disabled Adult Children Life Insurance Coverage

    Jan 14, 2020, 8:57 AM By MOSERS

    The Standard Insurance Company has reviewed our life insurance contract and has determined that members can enroll their adult (over 26 years old) disabled children in life insurance coverage at any time while actively employed. To enroll, log in to myMOSERS, go to Forms, and select the Enroll/Change Optional Life Insurance form. Note that at the time of claim, The Standard will require the member to provide proof that the child is disabled and dependent on the member.


  • Word on the Street: Temporary Benefit

    Jan 14, 2020, 8:33 AM By MOSERS

    True or False: The temporary benefit is designed to pay for medical premiums until the age of 62.

    FALSE!

    While the temporary benefit does END automatically at the age of 62, it is not tied to medical premiums or any other specific expenses you may have. The temporary benefit is an additional amount that eligible members receive from retirement until the age of 62. It is a provision of the MSEP 2000 and MSEP 2011.


  • Recently Updated Resources

    Jan 14, 2020, 8:27 AM By MOSERS

    Benefit Payment & Holiday Schedule – January 2020

    SEBES Brochure – January 2020

    Economic Impact Report – December 2019

    Fiscal Year 2019 Annual Report

    News – Various news articles from PensionsPlus newsletter – December 2019

    Comparison Calculator – January 2020 (prints better in black and white now)

    Summary of Pension Benefit Provisions – Revised September 2019, Posted January 2020

    For more information please visit MOSERS' Online Library.

  • Are You Getting Ready to Retire?

    Jan 6, 2020, 9:06 AM By MOSERS

    2020 Schedule Coming Soon!

    Employees who are within five years of retirement eligibility will soon be able to register to attend a Ready to Retire (PreRetirement) Seminar or Webinar! The 2020 schedule for MSEP & MSEP 2000 seminars, as well as MSEP 2011 seminars and online webinars will be available on MOSERS’ website in mid-December.

    MSEP & MSEP 2000 Ready to Retire (PreRetirement) Seminars will start again in February 2020.

    MSEP 2011 Ready to Retire (PreRetirement) Webinars and Seminars will begin in March 2020.

    Watch the mail in your office for our 2020 Ready to Retire Schedule poster. When you receive it, please hang it in a common area, such as a breakroom, so that your employees will be aware of upcoming seminars.

    Members must be registered to attend. A spouse or guest is welcome to attend with a member, even if they are not a state employee, but they must be registered as well. If the guest is also a state employee within five years of retirement eligibility, they should register separately (as a member) in order to receive their own personalized benefit estimate. 

    Similar to the past few years, 2019 Ready-to-Retire (PreRetirement) seminars filled early in the year and stayed full. MOSERS educators presented more than 90 seminars providing information to nearly 3,500 members through in-person sessions across the state, on university campuses, and via online webinars. Once registration opens, encourage employees who are planning to retire in 2020, or within the next five years, to log in through myMOSERS to view the seminar schedule and register for a session.

    If the member (or member’s guest) is unable to attend after registering, they should contact MOSERS as soon as possible at (800) 827-1063, to cancel and/or reschedule. This will allow us to provide an accurate headcount to the caterer, venue, etc., and contact members who may be on a waiting list to attend.

    Also, remember that all HR representatives are encouraged to attend a seminar at any stage in their career to familiarize themselves with MOSERS and the benefits we offer.


  • 2020 Ready to Retire (PreRetirement) Seminars are OPEN!

    Dec 19, 2019, 8:42 AM By MOSERS

    HR Reminders:

    1. Monitor the mail in your office. Posters featuring the 2020 Ready to Retire (PreRetirement) Seminar schedules will arrive soon. There will be one poster for the MSEP/MSEP 2000 schedule and another for the MSEP 2011 schedule. Upon receipt, please hang these posters in a common area, such as a breakroom, so that your employees will be aware of upcoming seminars. Feel free to use and share the links to the electronic versions as well (linked above).
    2. Members must register to attend. A spouse or guest is welcome to attend with a member, even if they are not a state employee. They must be registered as well. If the guest is also a state employee within five years of retirement, they should register separately (as a member via myMOSERS) in order to receive their own personalized benefit estimate.
    3. Members must attend the correct seminar. To receive accurate information on their benefits, members must attend a session designed for their plan. A member may attend a session that doesn't cover their plan as the spouse or guest of a registered seminar attendee. However, the spouse/guest should register and attend a seminar designed for their own plan in order to learn about their benefits. Employees may visit the “What 's My Plan?” section near the bottom of our homepage at www.mosers.org to learn more about plan membership.
    4. Seminars are free and tend to fill rapidly. If the member OR their guest needs to cancel a registration for an in-person session, contact MOSERS at (800) 827-1063 as soon as possible. This will allow us to provide an accurate headcount to the caterer, venue, etc., and contact members who may be on a waiting list to attend. If a member needs to cancel registration in a webinar, they should follow the instructions at the bottom of their confirmation email.
    5. HR representatives - You are encouraged to attend a seminar at any stage in your career to familiarize yourself with MOSERS and the benefits we offer.
    6. Please copy and paste the information below and send it to your employees who are within five years of retirement eligibility.

    2020 Ready to Retire (PreRetirement) registration is now open!

    If you are within five years of retirement eligibility, register to attend a Ready to Retire (PreRetirement) Seminar or Webinar! Similar to the past few years, 2019 seminars filled early in the year and stayed full. MOSERS educators presented more than 90 seminars to nearly 3,500 members through in-person sessions across the state, on university campuses, and via online webinars. If you are interested in attending a seminar, you should register sooner rather than later.

    If you are eligible to retire from MOSERS or are within five years of retirement eligibility, we will send you an email* invitation from MOSERS to attend a Ready to Retire (PreRetirement) Seminar.

    MSEP or MSEP 2000 Members

    Register to attend by logging in to myMOSERS, select the day or evening session you wish to attend, complete the registration information for both you and your guest (if any), and you are ready to go! We will send a confirmation to your MOSERS Document Express Online Mailbox (log in to view and print) as well as reminders one week before your selected session. Be sure to review these for details about your session and helpful hints for the day. Please note that evening sessions include MOSERS information only and sessions delivered on a university campus are designed for university employees.

    Your spouse or guest is welcome to attend with you (even if they are not a state employee) AND they must be included in your registration. If your spouse or guest is also a state employee within five years of retirement eligibility, they should register separately (as a member via myMOSERS) to receive their own personalized benefit estimate and packet.

    MSEP 2011 Members

    (First employed in a benefit-eligible position on or after January 1, 2011)

    Register to attend an in-person seminar OR an online webinar!

    • In-person seminars include lunch and are held at MOSERS, 907 Wildwood, Jefferson City, from 8:30 am until 2:30 pm. Register to attend by logging in to myMOSERS, select the session you wish to attend, complete the registration information for both you and your guest (if any), and you are ready to go! We will send a confirmation to your MOSERS Document Express Online Mailbox (log in to view and print) as well as reminders one week before your selected session. Be sure to review these for details about your session and helpful hints for the day.
    • Online webinars are from 9:30 am until 11:00 am and are followed by an open Q & A session until 11:15 am. Register to attend at GoToWebinar, select the date you'd like to attend, complete the registration information and you are ready to go! Go To Webinar will send confirmation and reminder emails.

    Your spouse or guest is welcome to attend with you (even if they are not a state employee) AND they must be included in your registration.

    • If your spouse or guest is also a state employee within five years of retirement eligibility under MSEP 2011, they should register separately (as a member via myMOSERS) to receive their own personalized benefit estimate and packet.
    • If your spouse or guest is also a state employee but was employed prior to January 1, 2011, they are a member of either MSEP or MSEP 2000. They are welcome to attend with you as a guest, but only information for the MSEP 2011 plan will be discussed at these sessions. If they 'd like information for their own plan, they should attend a seminar specifically designed MSEP or MSEP 2000 (see above).

    Seminars are free and tend to fill rapidly. If you OR your guest needs to cancel a registration for an in-person session, contact MOSERS at (800) 827-1063 as soon as possible. This will allow us to provide an accurate headcount to the caterer, venue, etc., and contact members who may be on a waiting list to attend. If you need to cancel registration in a webinar, please follow the instructions at the bottom of your confirmation email.

    Visit www.mosers.org/education and www.mosers.org/education/ready-to-retire for more information!

    *If you don 't have a valid email address on file with MOSERS or have specified you prefer to receive your information by mail, we will mail you a 2020 Ready to Retire (PreRetirement) Seminar schedule notifying you that registration is open and encouraging you to register.


  • When and How to Submit Termination of Employment Forms

    Dec 19, 2019, 8:42 AM By MOSERS

    The Termination of Employment and Transfer of Employment forms can be completed electronically through the secure Employer Homepage under the Forms menu option.

    Termination of Employment

    A few reminders when submitting a Termination of Employment form:

    • Be cautious of submitting a termination form too early (i.e., two months or earlier). Once the form has been submitted online, it automatically updates the employee’s records in our system and shows them as terminated. The employee then may no longer be able to generate benefit estimates using myMOSERS.
    • An employee’s date of termination and payroll must agree. If an employee’s last day of work is on January 31, they should receive payroll for the full month of January.
    • If an employee is terminating at the end of a month/pay period, and the pay period ends on a regularly scheduled day off, and assuming the employee will receive pay for the full pay period, please submit the termination date as the last day of the pay period.
    • If you have an employee retiring directly from active employment, please submit the employee’s termination form no later than the first week of the month in which he/she is retiring. As a general rule, we must have all of the employee’s information entered in our system by the 9th of the month in which the employee is retiring.
    • Do not put comments in the comments field unless absolutely needed. Comments interrupt the automatic processing and then require a benefit specialist to key the form manually.

    Example: If an employee terminates, do not enter “resigned in good standing” in the comments field. 

    Transfer of Employment

    If the employee has not missed an entire calendar month of payroll and is transferring employment from one state agency to another (in a MOSERS-covered benefit-eligible position), the hiring agency must complete the Transfer of Employment form. The previous employer must complete the Termination of Employment form. 

    The Transfer of Employment form eliminates any MOSERS-related paperwork for the employee (unless they wish to decrease optional term life insurance coverage or change their beneficiary information). 

    Exceptions for completing a transfer form:

    • Employees returning to state employment who have missed an entire calendar month of payroll
    • Employees transferring from the Department of Conservation, Highway Patrol, Department of Transportations, or a state college/university (except State Technical College of Missouri and Lincoln University), which are not covered by MOSERS' life insurance plan.

    Employees meeting these exceptions must be entered into SEBES since they will be eligible for at least one new benefit type.


  • 90-Day Wait on Refund of Employee Contributions

    Dec 18, 2019, 8:51 AM By MOSERS

    Effective January 1, 2020, member requests for a refund of contributions will be processed no sooner than 90 days after the employee’s date of termination OR 90 days after the request is submitted, whichever is later. Please keep this in mind when speaking with MSEP 2011 members who are ending employment.


  • Recently Updated Resources

    Dec 18, 2019, 12:00 AM By MOSERS

    Key Facts Regarding Funding flyer – November 2019

    Travel Assistance Service Overview – November 2019

    Fiscal Year 2019 Annual Report

    News – Various news articles from PensionsPlus newsletter – December 2019

    MOSERS' Online Library: https://www.mosers.org/library


  • 90-Day Wait on Refund of Employee Contributions

    Nov 18, 2019, 9:05 AM By MOSERS

    Effective January 1, 2020, member requests for a refund of contributions will be processed no sooner than 90 days after the employee’s date of termination OR 90 days after the request is submitted, whichever is later. Please keep this in mind when speaking with MSEP 2011 members who are ending employment.


  • Life Insurance Coverage for Disabled Adult Children

    Nov 18, 2019, 9:04 AM By MOSERS

    The Standard Insurance Company has reviewed our life insurance contract and has determined that members can enroll their adult disabled children (older than age 26) in life insurance coverage at any time while actively employed. To enroll, go to myMOSERS and select the Enroll/Change Optional Life Insurance form. Note that at the time of claim, The Standard will require you to provide proof that the child is disabled and dependent on you, the member.


  • Retire Online!

    Nov 18, 2019, 9:04 AM By MOSERS

    In FY19, 73% of retirees retired online! The easiest and most convenient way to apply for retirement is online. Employees can complete both steps in the two-step retirement process all at once or leave and come back later to finish. Visit our Ready to Retire page for more information about the retirement process. These resources will help you make informed decisions during the retirement process:


  • 2020 SEBES Brochure will be Available in January

    Nov 18, 2019, 9:02 AM By MOSERS

    Each December, we update the 8-page SEBES Brochure for the upcoming calendar year. Remember that you can order copies from the Order Materials page in the Employer section of our website. If you place any orders between now and the end of the year, please specify if you want the 2019 version or the 2020 version.


  • Recently Updated Resources in the MOSERS Online Library

    Nov 18, 2019, 9:01 AM By MOSERS

  • Annual Term Life Insurance Review & Open Enrollment

    Oct 17, 2019, 8:21 AM By MOSERS

    We’re half away through the 2020 Annual Life Insurance Review and Special Open Enrollment period. So far, we’ve had 1,125 members who already had Optional Life Insurance increase their coverage and 325 members, who were not previously covered, enroll in Optional Life for the first time. We will be sending e-mails reminding our eligible members of this opportunity, which ends on October 31st. Please encourage your employees to take advantage of this special opportunity to help provide financial security to their loved ones if something happens to them. Don’t miss out!


  • Use the Right Forms

    Oct 17, 2019, 8:19 AM By MOSERS

    The purpose of the Notification of Change form is to notify MOSERS of any updates to a member’s demographic information, such as name, marital status, mailing address, email address, phone number, etc.  Please do NOT report any service-related changes on the Notification of Change form

    You should report service-related changes, such as a termination or a leave of absence, on the appropriate service-related form. The fastest, most effective way to submit this information is through the Employer Login using the Transfer of Employment form, Termination of Employment form, Application to Correct Service, or the Leave/Back to Work form.

    Your assistance will help ensure our members' records are accurate and they get the benefits they have earned.

    See the Updated Materials article below for more information about finding and submitting forms.


  • 2019 BU Summary

    Oct 17, 2019, 8:18 AM By MOSERS

    We had 225 attendees at the 2019 Benefits U Conference! We streamlined the agenda and had 18 different speakers share their knowledge and expertise throughout the day. Thank you to everyone who was able to attend, to the speakers, moderators, and to all the staff who worked behind the scenes to make this year’s conference such a success! Special thanks to our keynote speaker, Coach Gary Pinkel, and the benefit providers who shared the day as well.

    While we did receive some strong feedback regarding the venue and lunch, based on the overall feedback provided regarding content, more than 81% took away something helpful from the day and find Benefits U valuable to attend.

    Comments from attendees:

    • Very informative. I feel this is an excellent conference for HR representatives.
    • Even though I have been working in Personnel for almost 30 years, I still learn things because there are always updates and changes. It is very beneficial in that regard and to keep current on our benefits.
    • Very beneficial for changes and what is happening in the near future.
    • It is so much easier to explain to our employees the benefits, and upcoming changes in benefits when we have heard it and learned it at the conference.
    • It is always great to hear of the up and coming changes or plans. The professional development sessions are a great to rejuvenate excitement and motivation.
    • I always enjoy coming to these events. They are very informative. It’s also nice to meet other HR staff.
    • Good conference. Gary Pinkel did a great job. I feel our administration should hear him speak.
    • I really enjoy the Benefits U Conferences, lots of great information is gained/shared. I thought it was great getting to hear Gary Pinkel speak. Best keynote speaker ever in my opinion.

    We will hold the next Benefits U Conference in 2021 and will provide updates through HR Updates…stay tuned!


  • You’ve Got Mail – Coming soon

    Oct 17, 2019, 8:13 AM By MOSERS

    We will soon be sending you some posters:

    1. 2020 Ready to Retire  − PreRetirement Planning Seminars for MSEP/MSEP 2000 Members who are within 5 Years of Retirement Eligibility
    2. 2020 Ready to Retire − PreRetirement Planning for MSEP 2011 Members who are within 5 Years of Retirement Eligibility, which includes in-person seminars and online webinars

    PLEASE make sure that we have good contact information for your agency and that your mailing address is up to date with us. If you have any doubt, send us an email to education@mosers.org to let us know to send posters to you.

    Once you get them, please post and encourage eligible employees to sign up early. Thanks!

    Please Note: Seminars for the remainder of the year are full. Encourage employees to let us know if they or their guest are registered to attend but can’t make it! Doing so allows us to offer a seat to people on the waiting list.


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