Please remember that payroll reports must be submitted by the close of business on Wednesday, April 30. Due to the SAM II processing schedule, there are no exceptions to this deadline.

• If you encounter any difficulties completing your report, contact Employer Services as soon as possible at (573) 632-6100, option 2.
• We are happy to assist you over the phone to resolve any issues and ensure your report is finalized.

Phoenix identifies employees designated in SAM II as 50% FTE or greater as benefit-eligible. This first payroll report has revealed instances where benefit-eligible employees hired more than 31 days ago were not entered into SEBES.

If you missed enrolling a benefit-eligible employee through SEBES within 31 days of their hire date, please follow these steps:

• Enter the employee into SEBES using the first date of the current payroll reporting period as the employee’s start date.
• SEBES enrollments are imported into Phoenix approximately every five minutes, allowing you to clear the related error shortly after the enrollment is processed.
• Submit an Application to Correct Service to MOSERS. We will coordinate with OA to review the request. If approved, we will work with OA to add the retroactive service credit and collect any required back contributions.

Thanks to the daily exchange of information between SAM II and Phoenix, we do not anticipate late SEBES enrollments being a recurring issue in Phoenix. Going forward, MOSERS staff will be alerted to new benefit-eligible employees and may contact you if a SEBES enrollment needs to be submitted.

Transferring CURP Members

An employee’s transfer from CURP to MOSERS takes effect the first day of the month following your receipt of the Transfer of CURP Membership form from the employee. The receipt date should be noted in Section C of the form. Make sure to send completed transfer forms to MOSERS and enroll the employee into SEBES.

For example, if you receive the transfer form on October 20, assuming the employee meets the eligibility requirements to transfer, their CURP membership will end on October 31, and their MSEP 2011 membership will start on November 1.

Entering Contract Employees

Contract employees who are paid over 9 or 10 months but receive service credit for 12 months of employment must be entered into SEBES as contract employees instead of regular employees. The distinction is important as it will allow us to grant these employees uninterrupted service credit and keep them off monthly error reports.

Remember to submit Leave of Absence forms for regular employees who do not work when the institution is closed for extended periods during the winter or summer breaks.

Please note that we update the SEBES brochure annually in January. Please do not submit “Order Materials” requests for the SEBES brochure until after the first of the year. 

TRUE or FALSE? MOSERS updates ALL our publications in January of every year so you should order a whole new supply every January?

FALSE! We do not update ALL of our publications in January. Most publications are updated annually but not specifically in January. This includes all member handbooks. Be sure to always check the online library on our website for the most up-to-date versions.