| Termination
of Employment: |
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General
Information |
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| Date of termination and payroll
must agree. For example, if a member last worked
on October 31, but is not actually terminated
from your agency until November, and will not
receive a November payroll for the time worked,
MOSERS needs a leave of absence form to fill
in the gap from the last day worked until the
termination date.
If a member receives a payroll after the date
of termination, we need a memo or email explaining
why he/she received this payroll (pay for work
not previously reported, vacation, overtime,
etc.) including a breakdown of the various dollar
amounts and applicable pay periods. This information
is needed for benefit calculation purposes when
the member retires.
When a payroll adjustment is sent to our office,
please include your agency/fund/appropriation
number. This is needed to properly request the
appropriation funds from your agency.
If a member terminates employment and has optional
life insurance, stop the deduction at the end
of the pay period the member terminates employment.
If a member abandons his/her job, please submit
a Leave
of Absence/Back to Work form for the
period between the time payroll runs out and
the termination date.
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Employees
Retiring Directly from Active Employment |
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If you have an employee retiring directly
from active employment, complete and submit
a Termination
of Employment online, or fax the
form to MOSERS at (573) 632-6103.
Please submit the employee’s
termination form no later than the first week
of the month in which they are retiring.
As a general rule, we must have all of the
employee’s information entered in our
system by the 9th of the month in which the
employee is retiring. Retirement benefits
cannot be verified until we have the employee’s:
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Date of termination (provided
on termination form)
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Final pay (provided through
payroll reports)
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Unused sick leave balance
(provided on SAM II report or termination
form)*
*SAM II - If you are under the SAM II payroll
system, please do not wait for the unused
sick leave balance to complete and send MOSERS
the employee’s termination form. We
use the unused sick leave amount reported
in SAM II.
Other Agencies (Local Payroll) - If you are
not under the SAM II payroll system, you should
continue to include unused sick leave balances
on the employee’s termination form (even
if the amount is “0”). These agencies
include: House of Representatives, Senate,
Legislative Research, Missouri Housing Development
Commission, MCHCP, EIERA, Court of Appeals,
and all regional colleges/universities.
Termination of Employment
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The termination date in
“Section B” is the last day
a person was considered an employee by the
agency. This person should not appear on
the payroll coded for retirement or insurance
after the date of termination.
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If you are aware of a member’s
new address, please put it on the termination
form.
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For agencies that do not
report sick leave in SAM II, unused sick
leave should be reported in hours only (not
days). If the employee has no sick leave,
please enter “0.” Do not leave
blank.
Example of Termination of Employment
Form below:
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