Board Governance - Appendix

(Adopted September 14, 1999, with amendments through November 15, 2007)

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Appendix A

November 20, 2008 9:00 a.m.
Action Items:

• Deferred Compensation Items (tentative)
  
• Annual Report Confirming Due Diligence Meeting Requirements
  
• Review of Ends Policies
  
• Affirmative Action Policy Report
  
• 2009 Board Meeting Schedule
  
• Legislative Program Report for Next Year (tentative)
  

• Quarterly Investment “Ends” Report

• Quarterly Anti-Terrorism Report

Mailings:
Investment Due Diligence Reports

Mailed as Part of Board Meeting Package but Not Included on Meeting Agenda:

• Value Added
• Operations Outlook

TENTATIVE SCHEDULE FOR 2009 BOARD MEETINGS and RELATED MAILINGS

January 15, 2009 1:00 p.m.
Action Items:

• Election of Officers
• Deferred Compensation Items (tentative)
• Audit Services Renewal
• Legislative Items (tentative)

• Investment Performance Report

January mailings:
Investment Managers Due Diligence Reports

Mailed as Part of Board Meeting Package but Not Included on Meeting Agenda:

• Value Added
• Operations Outlook

March 19, 2009 1:00 p.m.
Action Items:

• Deferred Compensation Items (tentative)
• Experience Study
• Actuary Audit Report
• Legislative Items (tentative)

• Quarterly Investments “Ends” Report
• External Investment Consultant Report on Internally Managed Portfolios (verbal)

• Office of Internal Audit List of Proposed Audits and Projects
  
• Quarterly and Annual Anti-Terrorism Investment Report

February or March Mailings:
Investment Managers Due Diligence Reports (including external investment consultant on IMAs)

Mailed as Part of Board Meeting Package but Not Included on Meeting Agenda:

• Value Added
• Operations Outlook

June 18, 2009 9:00 a.m.
Action Items:

• Deferred Compensation Items (tentative)
• Review and Adoption of FY2009 Budget
• Legislative Items (tentative)

• Quarterly Investments “Ends” Report
  
• Internal Auditor Report on the Chief General Asset Consultant Performance

• Quarterly Anti-Terrorism Report
• Approve Internal Audit Plan

Mailings:
FY09 Proposed Budget
Life Insurance and Long-Term Disability Programs Consultant Report
Investment Managers Due Diligence Reports
CURP Due Diligence Report

Mailed as Part of Board Meeting Package but Not Included on Meeting Agenda:

• Value Added
• Operations Outlook

July 9& 10, 2009 (1 ½ days) Board Meeting/Retreat

September 17, 2009 9:00 a.m.
Action Items:

• Deferred Compensation Items (tentative)
• Adopt FY 2010 Contribution Rates/Review Assumption Rates

• CEM Benefit Administration Report
• CEM Investment Report
• Annual Chief Investment Officer Asset Allocation Report
• Quarterly Investment “Ends” Report

• Quarterly Anti-Terrorism Report

Mailings:
Investment Managers Due Diligence Reports (including external investment consultant on IMAs)
Chief Auditors Report on Investment Benchmarks and Performance Calculations
Annual Executive Director Report (Due September 1)
Chief Counsel Exception Report (Due September 1)
Chief Auditor Exception Report(Due September 1)

Mailed as Part of Board Meeting Package but Not Included on Meeting Agenda:

• Value Added
• Operations Outlook

November 19, 2009 9:00 a.m.
Action Items:

• Deferred Compensation Items (tentative)
• Annual Report Confirming Due Diligence Meeting Requirements
• Review of Ends Policies
• Affirmative Action Policy Report
• 2009 Board Meeting Schedule
• Legislative Program Report for Next Year (tentative)

• Quarterly Investment “Ends” Report

• Quarterly Anti-Terrorism Report

Mailings:
Investment Due Diligence Reports

Mailed as Part of Board Meeting Package but Not Included on Meeting Agenda:

• Value Added
• Operations Outlook
  

* Life and LTD board rules:

5-1 Procurement by Contract (Life insurance)

Under the authority granted by sections 104.517 and 104.1072, RSMo, the board has elected to procure life insurance by contract through a group policy issued by an insurance company licensed in the state of Missouri.

5-2 Procurement Procedures (Life insurance)

The following information shall be provided at applicable intervals, referenced below, to the Board at a Board meeting held during the second quarter of each year:

(A) The Insurance/Risk Manager Consultant shall advise the board annually of the conditions of the life insurance marketplace and whether or not rates have changed significantly.

(B) Beginning in 2003, the Insurance/Risk Manager Consultant and MOSERS' staff shall conduct periodic due diligence meetings with the life insurance provider at least every three years in order to analyze plan design, customer service, and rate issues. The Consultant and MOSERS' staff will summarize the findings of these meetings in a report to the Board.

(C) The Executive Director may recommend to the Board changes to the life insurance contract or the issuance of a request for proposal from additional insurers:

• based on the information provided to the Board under this rule, or
• whenever the Executive Director determines it is appropriate to do so.

6-1 Procurement by Contract (Ltd insurance)

Under the authority granted by sections 104.518 and 104.1075, RSMo, the board has elected to procure long-term disability coverage by contract through a group policy issued by an insurance company licensed in the state of Missouri.

6-2 Procurement Procedures (Ltd insurance)

The following information shall be provided at applicable intervals, referenced below, to the Board at a Board meeting held during the second quarter of each year:

(A) The Insurance/Risk Manager Consultant shall advise the board of the conditions of the long-term disability insurance marketplace and whether or not rates have changed significantly.

(B) The Deputy Executive Director Chief Operations Officer shall regularly survey members regarding general long-term disability insurance service issues and report the results of that survey to the Board.

(C) Beginning in 2003, the Insurance/Risk Manager Consultant and MOSERS' staff shall conduct periodic due diligence meetings with the long-term disability insurance provider at least every three years in order to analyze plan design, customer service, and rate issues. The Consultant and MOSERS' staff will summarize the findings of these meetings in a report to the Board.

(D) The Executive Director may recommend to the Board changes to the long-term disability insurance contract or the issuance of a request for proposal from additional insurers:

• based on the information provided to the Board under this rule, or
• whenever the Executive Director determines it is appropriate to do so.

.